To make sure that our anime theater/club meetings remain as enjoyable as possible, we ask that all members and guests be mindful of the following rules:
• Be respectful toward fellow club members and other people.
• Please keep the volume down – there are other groups around us.
• No laptops, cell phones, or other potentially disturbing electronic devices.
• Keep MST3K-ing to a minimum.
• Leave crowd control and other problems to officers.
• Clean up after yourselves (e.g. Garbage in garbage can, put chairs back in place).
• Keep personal conversations to non-viewing times/areas.
• Please do not create fire hazards by blocking the door, arson, or etc.
• Give everyone a turn at the gaming.
• Respect others’ equipment.
Constitution of the Japanese Media Appreciation Club at DePaul University
Constitution of the Japanese Media Appreciation Club at DePaul University
Mission Statement
The Japanese Media Appreciation Club (JMAC) is a non-profit DePaul University student organization dedicated to increasing the awareness and popularity of Japanese media in mediums such as, animation ("anime"), graphic novels ("manga"),live action productions, and Japanese pop culture. Jmac exists to create a community based on common interest, respect, and knowledge of diverse cultures. Through free weekly screenings, discussions, and social interaction Jmac promotes a welcoming environment which fosters learning on multidimensional levels.
Article I: Name
Section 1: The organization shall be known as the Japanese Media Appreciation Club (JMAC)
Article II: Purpose
- Section 1: The purpose of this organization is to enjoy Japanese media in a respectful learning environment.
-Section 2: Increase cultural and subcultural awareness through multiple events and free media showings.
-Section 3: Socialization of DePaul University students with common interests.
Article III: Membership
-Section 1: No student will be denied membership in JMAC due to either race, ethnicity, age, sex, nationality, religious, or sexual orientation, physical or mental capacities, or University-status. Unless otherwise specifically authorized by the University, membership in this organization is open to all DePaul students who are in good standing with the University (have a cumulative GPA of 2.0 or above). Unless otherwise specifically authorized by the University, membership will not be restricted on the basis of race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income, or military status. Continued membership is pending in accordance with club-ratified procedural rules. Membership may be denied to, or revoked from, any member who is not courteous or is abusive to fellow members, or violates DePaul University regulations.
-Section 2: Full membership is limited to registered students, faculty, and staff at DePaul University, and that they give their name, address, phone number, and email to a club officer and attend at least one official club meeting.
-Section 3: General membership can be granted to those not fitting the requirements of Article III section 2. General members under no condition may vote, hold office, or conduct activities on behalf of the club organization.
Article IV: Elections and Officers
Section I: Elections will take place between the months of February and March. The president will oversee the elections for the next year. The candidates will be determined via board nominations and volunteers from the current board as well as general membership. Any nominees for board are subject to acceptance by the current board for election. The board will hold a private election and the current president will present the results of voting to the rest of the board. An announcement for board elections will be made to the general membership two week prior to voting.
Section II: Vacancies in board positions will be filled after the private elections are complete. New board members will be trained for their position by board members leaving that position. Training of new board members will occur during Spring Quarter. If a vacancy needs to be filled before organization elections take place, the executive board will decide upon which current board member will fill that position until elections can occur.
Section III: Private elections will occur via secret ballot. The current board will rank new board candidates for a position ranging from the person they most desire to see in the position to the person they do not feel is as qualified. Each nominee will be scored according to the rank to which they are voted. Each current board member will cast their ballots and the current president will calculate the results. The nominees with the highest combined score of ranking will be appointed to board.
Officers of the executive board shall consist of a President, Vice-President, Treasurer, and Secretary. The secondary section of the board will be comprised of a public relations coordinator, public relations officers, web masters, and club historians. Said Officers will coordinate meetings, showings, and all JMAC events, and activities.
In the event of a vacancy in any office the officers of Jmac will appoint a replacement. Officer replacement must be by unanimous decision.
All Officers shall be registered students at DePaul University. Election of new officers will be decided via private election of the current organization board. Elections will take place at the end of winter quarter/start of spring quarter each year. Each officer can hold a position for a maximum of two years. Members interested in becoming an officer must meet the following academic requirement: (e.g. 2.5 cumulative GPA). The Board shall meet in addition to regular organization meetings. Officers must attend at least one board meeting per month. On the occasion that an officer fails to attend at least one meeting in any given month during the school year, that officer will be formally warned. Upon failure to attend a board meeting during any school year month a second time, the officer will be excused; unless extra ordinary circumstances arise.
Officers may be excused for:
-Mistreatment of organization funds
-Acting inappropriately and violating codes of DePaul Student Life
-Physical injury or endangerment of an organization member
-Inability to perform minimum officer responsibilities
Officers may be removed from office by ½ vote of the other officers and ¾ of the general membership if actions are deemed inappropriate by the membership. The officer is permitted to speak before the Board and the general membership about the charges made concerning his/her performance. The officer is not permitted to participate in the deliberation of the Executive Board regarding the charges.
The officers and individual duties shall be:
A. President and Vice-president
- Responsible for conducting all club meetings
- Act as administrator on board forums/website
- Represent organization on campus
- Ensure that the organization is operating with the standards set forth by the Office of Student life
- Cosign organization checks (if applicable)
- Maintain communication with organization advocate
- Run and organize Saturday marathons/parties/etc
-Represent organization at Student Advisory Financial Board (saf-b) hearings for club funding
-Contact and take responsibility for organizing guest speaker appearances (including completion of official contract information)
-Submitting organization registration during spring quarter
-Complete room registration for club meetings and special events
-Planning and contacting board members for meetings
-Correspond with leaders of other campus organizations
-Work with other board members to improve organization experience
B. Secretary
- Maintain membership directory
-Send weekly e-mails to organization members detailing regular meetings and special events
-Keep minutes during board meetings and e-mailing minutes to all board members
-Keep minutes during end of quarter meetings, detailing club feedback
-Checking of club mailbox in the office of student life
D. Treasurer
-Maintain accurate record of organization transactions
- Develop organization budget with president and vice-president
-Cosign organization checks
-Arrange fundraising opportunities for the organization
-Work with the president and vice-president to turn in saf-b paperwork by the appropriate deadlines
-Maintain organization bank account
-Be responsible for all funds obtained during fundraisers and through saf-b awards
-Be present at saf-b hearings
-Make reservations for payment of guest speaker and speaker needs
E. Public Relations Coordinator
-Keep records of public relation officer assignments for promotional materials
-Responsible for having promotional materials printed and hung a week prior to event
-Arrange meetings between public relations officers when necessary
-Send out weekly reminders to those responsible for creating promotional materials
-E-mail those responsible for weekly viewings
F. Public relations officers
-Create and hang appropriate promotional materials that meet University standards
-Approve all promotional materials in the office of Student Life
-Outreach to students to increase organization membership
-Help manage organization events
G. Web Master/s
-Care and maintain organization webpage and forums
-Provide members and officers with e-mail updates
-Provide event and meeting reminders on webpage and forums
-Ensure that the organization webpage and forum contain legal and appropriate content
-Approve forum member ship
-Ban those who are offensive or committing illegal acts in organization forums
-Provide officer and organization contact information on webpage
-Maintain standards of DePaul Student Life on the web
-Create a welcoming online environment and community for organization members
H. Organization Historian
-Photograph and document organization meetings and events
-Digitally record organization projects and events
-Make organization records and officer profiles viewable to the public
-Collect photographs and documentation
Article V Advisor:
The Advisor shall be a full-time faculty or staff member at DePaul University. The Advisor will assume those responsibilities as outlined in this constitution and/or found in the Student Life Handbook. The advisor will be selected by a majority vote of the Executive board members. Advisors not fulfilling the responsibilities detailed in the “Advisor Handbook” or not abiding by the organization’s purpose may be removed from the position by a majority decision of the Executive Committee.
Article VI Meetings
The organization will meet weekly throughout each quarter of the regular school year, sans university holidays and finals weeks. Meetings will run from four to nine on a Monday nights. Attendance is expected primarily at the general meeting held the Monday of week 10 of every quarter. All other meetings do not require mandatory attendance, but regular attendance will benefit all members, as well as JMAC as a social group.
Article VII Piracy Policy
In accordance with the United States Copy Write Law, Jmac does not promote or allow use of United States copy written materials. The Japanese Media Appreciation Club does not tolerate the promotion of piracy during organization gatherings as well as on its webpage/forums. Jmac strives to promote media legitimacy and legality.
Article VIII Finance
The organization will raise finances through regular fundraisers. The treasurer of the organization will have the responsibility of accounting for all funds that belong to the Japanese Media Appreciation Club. Additionally, the organization will acquire funds through filing a funding request to DePaul University.
Article IX Amendments
Amendments to this constitution must be submitted in writing at a regular meeting of the organization. Amendments to the constitution will be voted on by the current board. In order to pass, an amendment needs at least ¾ approval by the current board.
Article X Ratification
This constitution shall become effective upon approval by a ¾ vote of the board membership.
